Get control of your contracts

M-Files Contract Management enables organizations to efficiently automate key processes while also increasing visibility to ensure contracts do not inadvertently expire, or that important opportunities, such as a discount or a renegotiation period, are not missed. Contracts can be digitally signed even while out of the office using the M-Files mobile app. Key stakeholders can receive automated notifications related to key contract events, such as expiration and renewal dates, and secure access controls can be easily configured and enforced by roles, teams and projects to ensure that important contracts and agreements can only be accessed or modified by authorized team members.

"There are many different cycles our contracts must go through - documents are requested, assigned, drafted, sent out for review, signed, counter-signed, amended, extended, etc. It was a challenge for us to keep track of the state of each individual contract. However, with the ability to label documents with metadata within M-Files, we now have much more visibility into the status of each contract. With a single click, we can see all the important information - who it's assigned to, what state it's in, which business requested it, the role of the person involved, if they have a particular clause in the contract, the latest version and the like." See full testimonial.

NBC Universal, United States
Entertainment

Benefits of Automating Contract Management

  • Full visibility

    Have complete visibility into your contracts and contract processes knowing that you'll always be accessing the latest version stored in a central repository. Doesn't matter if you're on the go, just use the mobile app!

  • Ensure control

    Full audit history and version control together with automatic permissions allow you to protect sensitive contract data, decrease exposure to risk and ensure that only authorized users have access. Avoid penalties with instant notifications for milestones & expirations.

  • Efficiency gains

    Utilize easy and consistent contract creation across the organization and automated workflows to seamlessly move contracts through their lifecycle and consistently keep staff updated on new tasks using notifications and assignments.

  • 360⁰ view of contracts

    Unlike other solutions, M-Files places your contracts in context with related information such as correspondence, customer/supplier info, terms, dates or any other attribute, allowing users to browse, process, find and manage contracts better.

Key Functionality

Supporting the entire lifecycle of contracts from initiation to archival.

Efficiently automate key processes while also increasing visibility to ensure contracts do not inadvertently expire, or that important opportunities, such as a discount or a renegotiation period, are not missed. Contracts can be digitally signed even while out of the office using the M-Files mobile app. Key stakeholders can also receive automated notifications related to key contract events, such as expiration and renewal dates, and secure access controls can be easily configured and enforced by roles, teams and projects to ensure that important contracts and agreements can only be accessed or modified by authorized team members.



"It was important to us that we could configure M-Files in a manner that enabled us to make sure that, despite the different contract templates, only the relevant and appropriate information ended up in the system. At the same time, we were able to create extensive metadata entries for each store, which means we can search for a contract using a city name, address, rental period, price, floor area or a contact person." See full testimonial.



“We have complex contract files that include associated RFPs, proposals, teaming agreements as well as delivery and task orders. M-Files worked closely with us to design a contract management structure that suited our needs. We began by implementing M-Files to manage our U.S. contracts and we're now expanding it to our international operations as well." See full testimonial.



R-kioski, Finland
Retail - Grocery & convenience stores



Rapiscan systems, United States
Anti-Terrorism products and services